Purchasing Process - Overview

The default procurement methodology for the purchase, lease or rental of goods and/or services valued at $250 000 or more, is an open procurement process.

An open procurement process is one that is publicly advertised and open to all qualified bidders.  It includes:

  • a Request for Tender; and
  • a multi-stage procurement process where the first stage of the process is itself open to all qualified bidders.

The flowchart below outlines the usual steps required to purchase, lease or rent goods and/or services through a Request for Tender process. It does not envisage direct or limited submission sourcing nor does it cover a multi-stage procurement process.

 

Overview of the Purchasing Process 2 picture 

Where direct submission sourcing is to occur, variations will be required to the planning stage and the steps relating to documentation, inviting tenders, receiving tenders and evaluating tenders will, largely, not be relevant.

Where limited submission sourcing is to occur, again variations will be required to the planning stage. You should refer to the processes for procurements valued at $50 000 or more, but less than $250 000, for guidance on inviting offers and receiving offers.

Where a multi-stage procurement process is to be undertaken, variations will be required to the planning stage and additional steps may be required between preparing the documentation and evaluating tenders. These will depend on the process adopted.