Relevant
Treasurer's Instructions
Written advice
Relevant
Treasurer's Instructions
Treasurer's
Instructions 1102, 1107 and 1109.
Written
advice
After the completion of the tender evaluation
process, and once a contract has been arranged with the successful
tenderer, unsuccessful tenderers must be advised, preferably in
writing, of their non-selection.
As well as providing the name and the total
value of the successful offer, eg lump sum price (where
appropriate), this advice should reiterate the offer to debrief the
unsuccessful tenderer.
All suppliers who submit a tender must, on
request, be debriefed.
Where a tender is subject to the provisions of
a free trade agreement (see the Treasurer's
Instruction 1102), if requested, the unsuccessful supplier must
be promptly provided with a written explanation of the reasons that
its tender was not selected.
Where a multi-staged purchasing process is
used (for example where Expressions of Interest are used to
short-list tenderers) suppliers not short-listed or placed on a
multi-use list, must also be advised of their rejection and should
be offered a debriefing interview, in a similar way to unsuccessful
tenderers.
See Debriefing unsuccessful suppliers for further information on
the debriefing process.
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