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Advising Unsuccessful Tenderers
After the completion of the tender evaluation process, and once a contract has been arranged with the successful tenderer, unsuccessful tenderers must be advised, preferably in writing, of their non-selection.
As well as providing the name and the total value of the successful offer, eg lump sum price (where appropriate), this advice should reiterate the offer to debrief the unsuccessful tenderer.
All suppliers who submit a tender must, on request, be debriefed.
Where a tender is subject to the provisions of a free trade agreement (see the Treasurer's Instruction 1102), if requested, the unsuccessful supplier must be promptly provided with a written explanation of the reasons that its tender was not selected.
Where a multi-staged purchasing process is used (for example where Expressions of Interest are used to short-list tenderers) suppliers not short-listed or placed on a multi-use list, must also be advised of their rejection and should be offered a debriefing interview, in a similar way to unsuccessful tenderers.
See Debriefing unsuccessful suppliers for further information on the debriefing process.
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