|Where you are Home Goods and Services Purchasing G&S $100 000 and over Inviting Tenders|
Tenders must be publicly advertised in the Saturday edition of the Mercury, the Examiner or the Advocate and on the Tenders website at www.tenders.tas.gov.au. Please refer to the Treasurer's Instruction 1107 for further information.
Tenders may, in addition to the above, be sought directly from suitable businesses.
Advertising in the print media and on purchasing.tas.gov.au
For detailed information relating to advertising and how to have tenders advertised see How do I advertise tenders? Located at www.purchasing.tas.gov.au>Buying for Government>Resources>FAQ.
Direct invitation to tender
Copies of the Request for Tender (RFT) can also be sent direct to identified businesses at the time the tender is advertised - for instance, to:
However, copies of the RFT must not be provided to any potential tenderer until after the tender has been advertised.
Tender documentation may be issued either by mail, e-mail, and/or the eLodgement facility of the eTendering system, which allows suppliers to download the documents/s. It is essential that the details of all businesses being issued with the RFT are recorded. Details should include:
Agencies are encouraged to make all tender documentation available via the Tenders website or other electronic medium.
How long should tenderers be given to respond to the RFT?
The time provided for tenderers to respond to the RFT will depend largely upon the nature of the tender and the complexity of the purchase.
At a minimum, the tender should be open for three weeks. If the requirements are complex, or it is likely that interested businesses may need to form partnerships / consortia with other businesses in order to fulfil the requirements of the tender, then sufficient time will need to be provided to enable this process to occur and the response to be prepared.
Where a tender is covered by a Free Trade Agreement (refer to the Treasurer's Instruction 1102), set time limits apply. Briefly, a tender must be advertised for at least 25 days from the date of publication of the RFT. Lesser periods of time can apply in specific circumstances. Reference should be had to the Free Trade Agreements Guideline for further information.
What if the RFT needs to be changed?
If, for any reason, there is a need to alter tender documentation once the tender has opened, an addendum must be sent to all businesses that have been issued with the RFT.
Tenderers should be provided with sufficient time to take account of the addenda in the preparation of their offer. If it is necessary to extend the closing date of the tender, then you must:
It is often useful to invite prospective tenderers to a briefing session. Such sessions help to:
The tender advertisement should advise tenderers of any tender briefing session, and whether attendance at the session is compulsory.
All contact with prospective tenderers must be documented, transparent and unbiased. You should:
For more information on probity issues, see Probity Guidelines.
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The URL for this site is http://www.purchasing.tas.gov.au/buyingforgovernment