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Glossary


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
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   Alternative Tender
   

An alternative tender is a tender that offers an alternative proposal that still satisfies the agency's requirements.

Alternative tenders will not be considered unless they are allowed for in the Conditions of Tendering/Conditions for Quotation of a procurement process.


   Agency
   

For the purposes of this website, agency or inner-Budget agency refers to those government entities that are subject to the Financial Management and Audit Act 1990.


   Australia New Zealand Government Procurement Agreement (ANZGPA)
   

The Australia New Zealand Government Procurement Agreement abolishes State purchasing preferences and ensures that Australian and New Zealand suppliers are given equal consideration and opportunities to contract for the supply of goods and services to the Commonwealth, State and Territory Governments.


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   Building Construction
   

The construction and refurbishment of buildings and residential properties, and associated maintenance (services and residential) and professional services (eg. architects).


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   Consultant
   

A particular type of contractor (refer contractor definition below) who is engaged to provide recommendations or specialist or professional advice (or more generally non-manual services) to assist or influence agency decision making.


   Contractor
   

An individual or organisation engaged under a contract (other than as an employee) to provide goods and/or services to an agency. A contractor will usually work under the supervision of an agency manager.


   Conditions of Tendering/Conditions for Quotation
   

The rules governing what the supplier submission should contain, how it should be submitted, and how it will be evaluated.

There are general conditionsthat apply to all tenders, such as treatment of late tenders. Specific rules can also be added that apply to an individual tender, for example, providing draft designs and gaining access to the site.


   Common Use Contract
   

A contract which may be used by more than one, and usually all, agencies. Examples include the  whole-of-government contracts established by the Department of Treasury and Finance contained in Instruction 1112. Common Use Contracts referred to in Instruction 1112 must generally be used by all inner-Budget agencies and may, in some cases, also be accessed by other eligible organisations. The Contracts section of www.purchasing.tas.gov.au lists whole-of-government Common Use Contracts in detail.


   Contract
   

A contract is an obligation, such as an accepted offer, between competent parties upon a legal consideration, to do, or abstain from doing, some act.


   Conditions of Contract
   

Defines the rights and obligations of both parties once the contract has been awarded. This includes insurance requirements, price variation clauses, appointment of sub-contractors etc.


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   Dumped Goods
   

Dumped goods are goods that:

  • are imported from overseas at less than their normal value;
  • may cause injury to an Australian industry producing similar goods, or hinder the establishment of an Australian industry; and
  • have been classified as being "dumped" by the Australian Anti-Dumping Commission.

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   Evaluation Criteria
   

Evaluation criteria are used to assess the merit of offers received. The evaluation criteria are specified in the quotation or tender documentation.


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   Free Trade Agreements
   

Free trade agreements are negotiated agreements between two or more countries to form a free trade area. The free trade area increases trade between the signatories through the removal of tariffs, quotas, "buy local" penalties and other trade barriers.

For information on free trade agreements that impact Tasmanian Government procurement please see the Treasurer's Instructions 1102 and 1202 and the Free Trade Agreements Guideline.


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   Government Business Enterprise
   

Government Business Enterprises (GBEs) are entities which operate outside the Public Account, principally on the basis of funds derived through their operations.  GBEs are subject to their own enabling legislation and the Government Business Enterprises Act 1995.


   Goods and Services
   

Goods are tangible, transportable supplies. Services are intangible supplies or effort, such as consultancies (other than building and construction related consultancies).


   Government Information Technology Contract (GITC)
   

The Government Information Technology Contract is used for all purchases of computer hardware, software and IT services, except as provided in the Treasurer's Instruction 1123.


   General Government Sector Body
   

A general government sector body includes a Government department (as defined in the State Service Act 2000) and any State authority (classified as an entity within the general government sector in the Treasurer's annual report).


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   Information Technology Purchase
   

All purchases of computer hardware, software and IT services, except as provided in the Treasurer's Instruction 1123.


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   Local Small and Medium Enterprises/Local SMEs
   

Australian and New Zealand businesses employing less than 200 people.


   Legal Services
   

Legal advice, civil litigation services, and commercial and conveyancing legal services.


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   Minor Works
   

Building Construction works projects and Roads and Bridges works projects with an estimated total value less than $250 000.


   Major Works
   

Building Construction works projects (including construction and maintenance) and Roads and Bridges works projects which have an estimated total value of $250 000 and over.


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   Open Tender
   

A tender open to all persons/businesses who can meet the requirements of the Request for Tender.


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   Purchasing
   

Purchasing is the acquisition of goods or services.


   Prequalification
   

Prequalification is used to classify Building Construction and/or Roads and Bridges consultants and contractors according to their expertise and capability in specific work categories within a specific financial range.


   Probity Adviser
   

A Probity Adviser provides advice on probity issues before and during the process of tendering and contracting to ensure the process is fair and in accordance with government guidelines.


   Procurement
   

The entire process by which all resources are obtained by an entity, including planning, design, standards determination, specification writing, selection of suppliers, financing, contract administration, disposals and other related functions.


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   Quality Assurance
   

A system of activities whose purpose is to provide assurance that the quality control is being done effectively.


   Quotation
   

The bid submitted in response to a Request for Quotation.


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   Request for Tender (RFT)
   

A Request for Tender is a document soliciting offers from businesses capable of providing a specified work, good or service. Requests for Tender are usually advertised.


   Risk Register
   

The Risk Register records details of risks identified, their grading in terms of seriousness and likelihood, and mitigating actions.


   Risk
   

Factors that may adversely affect the successful completion of a project.


   Risk Management Plan
   

A Risk Management Plan details the approach to be taken to manage risk, including:

  • the process to be used to identify, analyse and manage risks;
  • how often risks will be reviewed and by whom; and
  • responsibilities.

   Risk Management
   

The process of identifying risks, analysing their consequences and devising appropriate responses.


   Roads and Bridges
   

The construction and maintenance of roads and bridges and associated professional services (eg. civil engineers).


   Review Committees
   

Departmental committees established to review the process used for all building and construction/roads and bridges tenders valued $100 000 or more and all goods and services procurements valued at $100 000 or more. Prior to the award of the contract, the Review Committee's role is to ensure that a fair and equitable process has been followed and that the selection procedures outlined in the relevant government procurement guidelines have been adhered to.


   Request for Quotation (RFQ)
   

A Request for Quotation can be either a verbal or written request for offers from businesses capable of providing a specified work, good or service.


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   State-owned Company
   

State-owned Companies (SOCs) operate outside the Public Account, principally on the basis of funds derived through their operations and are subject to Corporations Act 2001, Company Constitutions and their respective Portfolio Legislation, eg. Aurora Energy Pty Ltd and TT-Line Company Pty Ltd


   Statutory Authority
   

Statutory authorities are each established under specific legislation which defines the purpose for which they are established and the general functions for which they are responsible.


   Specification
   

A document which clearly, accurately and completely describes the essential requirements of the building and construction procurement, or goods and services being purchased.


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   Tender
   

A proposal, bid or offer that is submitted in response to a Request for Tender from a contracting authority.


   Tender Box
   

A tender box is a point of lodgement for tenders to ensure that the documentation is kept secure until the tender period closes.

Generally a tender box:

  • is a box or cabinet with an opening which allows large envelopes to be lodged, but which does not permit access to the contents;
  • should be secured in a fixed position; and
  • should be locked with two locks with different keys, maintained by two different officers.

   Tasmanian business
   

All businesses operating in the State, which have a permanent office or presence in Tasmania and employ Tasmanian workers.


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   Value Management
   

A process undertaken by agencies for building and construction projects, to ensure that all necessary requirements of the project are provided at the lowest total cost, whilst still maintaining the required quality and performance levels.

 


   Value for Money
   

Value for money means achieving the desired outcome at the best possible price.


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The URL for this site is http://www.purchasing.tas.gov.au/buyingforgovernment
Government of Tasmania 2001.
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