Developing a specification is sometimes
complex and requires expertise. Here are some tips to assist
Always keep the objective in mind. What do you want from the
good or service?
Consult with the users of the good or service to determine their
needs and find out what is important to them.
Research the market to fully understand the type of good or service
you are looking to procure.
Draw on the experience of others and seek outside assistance.
This may be provided by other agencies or an impartial expert such
as a consultant.
Define requirements simply, in terms of function and
performance. A complex specification is impractical.
Do not go overboard when defining quality requirements. Only
specify the minimum requirements that suit your needs.
Ask a colleague who is unfamiliar with the requirement to evaluate
the specification in terms of readability, simplicity, clarity and