Glossary

‚ÄčA, B, C

Agency

For the purposes of this website, government agencies are those agencies which are subject to the Financial Management and Audit Act 1990 and are subject to the purchasing guidelines outlined on this website.

Alternative Tender

An alternative tender is a tender that offers an alternative proposal that still satisfies the agency's requirements. Alternative tenders will not be considered unless they are allowed in the Conditions of Tendering. If you wish to submit an alternative tender, check with the contracting agency first to ensure that it will be considered.

Building Construction procurement

Procurement related to the construction and refurbishment of buildings and residential properties, and associated maintenance (services and residential) and professional services (eg architects).

Common Use Contract

A whole-of-government contract established by the Department of Treasury and Finance for the supply of goods and services. Generally, a Common Use Contract must be used by inner-Budget agencies and may also be accessed by other approved government organisations.

Consultant

A Consultant is a particular type of contractor (refer contractor definition) who is engaged to provide recommendations or specialist or professional advice (or more generally non-manual services) to assist or influence agency decision making.

Contract

A contract is an obligation, such as an accepted offer, between competent parties upon a legal consideration, to do, or abstain from doing, some act.

Contractor

A Contractor is an individual or organisation engaged under a contract (other than as an employee) to provide goods and/or services to an agency. A contractor will usually work under the supervision of an agency manager.

D, E, F, G

Dumped Goods

Dumped goods are goods that:

  • are imported from overseas at less than their normal value;
  • may cause injury to an Australian industry producing similar goods, or hinder the establishment of an Australian industry; and
  • have been classified as being "dumped" by the Anti-Dumping Commission (Department of Industry, Innovation and Science).
Evaluation Criteria

Evaluation criteria are used to assess the merit of offers received. The evaluation criteria are specified in the quotation or tender documentation.

Expression of Interest (EOI)

An Expression of Interest (sometimes called a Registration of Interest) is a process used to shortlist potential suppliers before seeking detailed bids in accordance with the procurement thresholds. An EOI process is generally used when the information required is specific and the agency is unsure of the capability of suppliers to provide the required goods or services.

Goods and Services

Goods are tangible, transportable supplies. Services are intangible supplies or effort, such as consultancies (other than building and construction related consultancies).

Government Agency

See "Agency".

Government Business Enterprise

Government Business Enterprises (GBEs) are entities which operate outside the Public Account, principally on the basis of funds derived through their operations. GBEs are subject to their own enabling legislation and the Government Business Enterprises Act 1995.

Government Information Technology Contract (GITC)

The Government Information Technology Contract is used for most purchases of computer hardware, software and IT services, regardless of value.

H, I, J, K, L

Local Small and Medium Enterprises/Local SMEs

Australian and New Zealand businesses employing less than 200 people.

M, N, O, P

Major Works

Building Construction / Roads and Bridges projects, including construction and maintenance, which have an estimated total value of $250 000 or more.

Minor Works

Building Construction / Roads and Bridges contracts with a value less than $250 000.

Open tender

A tender open to all persons/businesses who can meet the requirements of the request for tender.

Prequalification

Prequalification is a pre-procurement registration system which classifies particular types of contactors and consultants according to expertise and capability in specific work categories within a specific financial range. Prequalification is only used for Building Construction and Roads and/or Bridges contractors and for Building Construction consultants.

Probity Adviser

A Probity Adviser provides advice on probity issues before and during the process of tendering and contracting to ensure the process is fair and in accordance with government guidelines.

Purchasing

Also known as procurement. Purchasing is the acquisition of goods or services.

Q, R, S, T

Quality Assurance

A system of activities whose purpose is to provide assurance that the quality control is being done effectively.

Quotation

A quotation is the bid submitted in response to a Request for Quotation.

Request for Quotation (RFQ)

A Request for Quotation is a document soliciting offers from businesses capable of providing specified works, goods or services. A request for quotation  can be either a verbal or written and is generally only directed to specific businesses (ie it is not publicly advertised).

Request for Tender (RFT)

A Request for Tender is a document soliciting offers from businesses capable of providing specified works, goods or services. Requests for Tender are generally always in writing and advertised.

Roads and Bridges procurement

Procurement relating to the construction and maintenance of roads and/or bridges and associated professional services (eg civil engineers).

Specification

A document which describes the essential requirement of the works, goods or services that an agency wishes to purchase.

State-owned Company

State-owned Companies (SOCs) operate outside the Public Account, principally on the basis of funds derived through their operations and are subject to the Corporations Act 2001, Company Constitutions and their respective Portfolio Legislation, eg Aurora Energy Pty Ltd and TT-Line Company Pty Ltd.

Statutory Authority

Statutory authorities are each established under specific legislation which defines the purpose for which they are established and the general functions for which they are responsible.

Tasmanian Business

A businesses operating in the State, which has a permanent office or presence in Tasmania and employs Tasmanian workers.

Tender

A proposal, bid or offer that is submitted in response to a Request for Tender.

U, V, W, X, Y, Z

Value for Money

Value for money is one of the principles that agencies are required to meet when purchasing. Essentially, it means achieving the desired outcome at the best possible price.

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