What are some
guidelines for preparing my response?
What
information should be included in my response?
What do I need to know
about delivering my response?
What are some
guidelines for preparing my response?
-
If quotation response schedules have been provided, use them.
-
If no set format for responding has been specified, follow the
general format and numbering of the specification. This will make
it easier for the people evaluating your quotation to check that
you have addressed all of the requirements.
-
Present your response in a simple format.
Your quotation will be evaluated on
content not on an elaborate presentation.
-
Answer all of the specified requirements and questions.
Prepare a checklist and tick each of
them off as you answer them.
-
Make sure you provide the information requested, not the
information you want to provide. If you want to provide additional
information, provide it in the form of an attachment.
-
Make sure you have clearly demonstrated (not just asserted) your
ability to fulfil all of the Conditions for Participation
(mandatory requirements) which must be met in order for your
quotation to be considered further.
-
Make sure you have addressed each evaluation criteria.
-
Ensure you have completed the price or cost schedule for all items
you are quoting for and check whether prices should include or
exclude GST. Either way, make sure that it is clear that your
quotation price is GST inclusive or exclusive.
-
Pitch competitively. Are you offering value for money?
What information should be
included in my response?
Your response should provide all the
information requested. If a format has not been specified, make
sure you include:
-
the quotation name and number;
-
an indication of your level of compliance with the specification,
the conditions of quotation and, if applicable, the conditions of
contract. If you exceed the requirements, or only partially comply,
you will need to indicate in which areas and explain why; and
-
a price schedule. Check to see whether the price should include or
exclude GST. Either way, make sure that you clearly indicate
whether your price is GST inclusive or exclusive.
What do I need to know
about delivering my response?
Make sure you submit your quotation response
to the right location and before the closing time. Late quotations
will generally not be accepted. Plan ahead and get it in a day
early.
In most cases, a response to quotation must be
submitted in a sealed envelope.
In some cases, facsimile quotations will be
accepted, but you must confirm this from the quotation
documentation or check with the agency contact. Facsimile
quotations must be received, in full, before the quotation closing
time. If your quotation has not fully transmitted by the closing
time, even if this is because the machine has been engaged or is
faulty, your quotation will not be accepted.
For more information see quotation process, planning your quotation response or quotation submission checklist.
Home 
