What are some
guidelines for preparing my response?
What
information should be included in my response?
What are some
guidelines for preparing my response?
- Present your response in a simple format
Your tender will be evaluated on
content, not on extravagant presentation. If tenderer's
response schedules have been provided, use them. If no set
response format has been specified, follow the general format and
numbering of the tender specification. Use simple,
straightforward language and keep to the point.
- Know how your tender will be evaluated
Provide a clear and concise response to
each of the evaluation criteria. Make sure you address any
mandatory criteria and give particular attention to criteria that
carry the most weight.
For more information refer to understanding how tenders are evaluated.
Your tender will be assessed to see if
it complies with mandatory tender and contract conditions. If
it doesn't it may be considered to be invalid and eliminated
from further evaluation.
Make sure you address in detail the
requirements of the tender specifications as well as the conditions
of contract and tender.
Make sure you demonstrate (not just
assert) your ability to fulfill each criterion. Draw on
previous experiences to provide examples, and offer certificates,
samples, references and referees to further justify statements.
For more information see tips in addressing evaluation criteria.
- Complete the price or cost schedule
Ensure you have completed the price or
cost schedule for all items you are tendering. Clearly
indicate how all costs are calculated and check whether prices
should include or exclude GST. Either way, be clear that your
tender prices are GST inclusive or exclusive.
Are you offering value for money?
Value for money is based on a broad assessment of all cost and
benefits of each proposal. For example, have you built
"fat" into your pricing to account for unexpected
expenses or risk in undertaking the project - providing this
information may assist in any negotiation phase.
For more information see purchasing principles.
- Provide Additional Information
To further demonstrate your ability to
undertake a tender it may be appropriate to include background
information on your company's history, your employees,
services you offer and any prior experience with Tasmanian
Government purchasing. This information may be included in
the covering letter, as appendices or when addressing
criterion.
Remember, you will be providing a good or
service to a government agency. Within your submission
demonstrate an understanding of the particular agency's
business and how your company's skills may compliment
them.
What information should be
included in my response?
Your response should provide all the
information requested in the tender documents.
If a format has not been specified, your
response should include:
-
Covering letter
-
Cover page
Match the title of your response to the
Request for Tender title.
-
Table of contents
-
Executive summary
This is usually only required for large
or complex tenders.
-
Statement of compliance
Address all criteria in detail giving
particular attention to mandatory conditions and criteria that
carry the most weight.
-
Price or cost schedule
-
Capability details
Detail the knowledge, experience, and
availability of your proposed team for this project, including
sub?contractors.
-
Past performance
Include details of previous work of a
similar nature to the tender. Provide a list of referees and
their contact details.
- Quality assurance
achievements
Attach any necessary documentation to
demonstrate your compliance.
10. Appendices
Attach any relevant, but not critical
items, as appendices, for example your company profile and staff
resumes.
For more information on tender preparation see
planning to tender, submitting a tender, the tender submission checklist and the tender process.
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