Understanding the Procurement Documentation
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Procurement documents are often comprised of four sections:
- Conditions of Quotation/Tender (including the criteria that will be used to evaluate your bid);
- Specification;
- Conditions of Contract; and
- Response Schedules.
The purpose of these documents and the type of content that can be expected in each of these areas are described in the following table:
| Document | Purpose | Examples of content |
| Conditions of Quotation / Tender | Sets out the terms under which a submission will be accepted for evaluation and other important information | - Applicable Conditions for Participation (mandatory requirements)
- Evaluation criteria and any relevant weightings
- Closing date, time and place to lodge quotes
- Agency contact details
- Pricing requirements (eg whether prices should include or exclude GST)
- Pre-quote/pre-tender briefing information
- Relevant government policies and principles including those relating to debriefing and complaints
|
| Specification | Provides a comprehensive description of what is required | - Functional requirements
- Technical requirements
- Performance requirements
|
| Conditions of Contract | Sets out the contractual terms that will be used | - Information on your rights and obligations
- Information on the Government's rights and obligations
|
| Response Schedules | To be completed by the bidder to provide the information specified | - Information provided by the bidders to indicate their compliance with functional, technical, quality and contractual requirements, including a summary of costs where appropriate
|